Student Conference: Organisation
Organisation of the Conference Course
The course as a whole is organised into the following six phases:
To support the students in their writing we group students with
related topics into so-called peer review groups of 3-5 students. Each
group will be assigned a member of the programme committee as a mentor.
During the phases 2-4 of the writing process the peer review groups will
meet several times to discuss their work-in-progress.
- Topic selection (1-2 weeks)
You are free to choose any topic you like as long as it conforms
to the conference's main theme. To exclude too difficult, exotic,
or odd topics, all topics require approval by the programme
committee. The programme committee members might help out with
suitable topics in case you have difficulties finding a
topic on your own.
At the end of phase 1 you have to deliver a short document (about
half a page) describing your topic of choice and why you selected
it (deliverable 1). All documents will be reviewed by the
- Information gathering and planning (3-4 weeks)
When your topic is approved you research the field and outline
your paper. You search for literature and review the most
interesting resources you found. The reviews are documented in an
At the end of this phase you have to deliver a preliminary outline
of your paper and the annotated bibliography (deliverable 2,
about 3-5 pages in total). All submissions will be reviewed
by the programme committee.
- Development of the full paper (9-10 weeks)
After approval of deliverable 2 you complete your full paper
(deliverable 3). The full paper should
be about 15 pages in length. All papers will be evaluated by
the program committee based on originality, form, contents, and
technical quality. Based on this evaluation some (or all) of the
papers will be accepted for inclusion in the conference
proceedings. Accepted papers will also be orally presented at the
- Preparation of final paper (~1.5 weeks)
For the actual conference we will publish a formal conference
proceedings. The proceedings comprises revised versions of all
accepted (full) papers (final paper, deliverable 4a).
Papers which were not accepted may be reworked and resubmitted
(deliverable 4b). Resubmitted papers are not published in
the conference proceedings.
- Preparation of oral presentation (~1.5 weeks)
An oral presentation at the conference takes at most 30 minutes
(including a short discussion). Depending on the number of
students there might be parallell sessions and/or shorter
- The conference (1 day)
The actual conference.
We have prepared a short introduction to
peer review groups. You will learn more about how the peer review
groups are supposed to work during the course introduction.
Last modified: Thu Dec 20 12:15:22 CET 2007 by jubo
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